CLIIA – Cousins and Littlejohn Islands Improvement Association
Minutes of Annual Membership Meeting
Sunday, August 30, 2009

The meeting was called to order by President Jim Kern. Introductions of the Board took place: Joe Solmos and Brenda Kern, Board Members, Paul Knoll, Treasurer, Joan Santora, Secretary as well as introduction of 21 additional members present.

Last year’s 2008 Annual Meeting Minutes were read by the Secretary and accepted by M. Mayne, seconded by Joe Solmos.

Treasurer’s report: Paul Knoll distributed Income-Expense Summary 2008-9 to members. Balance as of August 30, 2009 was $2,868.95. There was Income generated by collected dues: $1,431.00, CH Rental: $710.00, Interest: $3.54, Misc. Donations: $250.00, Expenses: $3,000.00 to Capital Improvement Fund, $1,958.69 for events, administrative & maintenance. Motion to accept by B. Gregory and seconded by Karen McEntee. Paul Knoll led discussion on CLIIA’s tax-exempt status. He received paperwork to submit to IRS for non-profit status which requires there to be no discrimination of fees which are to cover the cost of the event. Mike Gentile who heads up the Seashore Association suggests filing Corporate tax form 1120, spend all income, call dues capital contributions. Motion was made by Pres. Kern to file as a Corporation and withdraw request made for non-profit, Joe Solmos seconded but a motion to amend by Bill Gregory and Marti Mayne to delay filing as a corporation until further legal advice is sought was seconded by Pam Adams, all in favor, motion was passed.

Community House Report
Rental Report: Brenda Kern reported income of $710.00 from CH rentals, 7
Island, 8 off-Island.
Maintenance Report: Pres. Kern thanked Joan Santora and her granddaughter
who donated their time to paint and sew new curtains for the CH.
Mike Gentile stated that the Town had Bob Miles do a plumbing update &
added an outside spigot. The Town needs to address roof replacement as well
as sag of the main beam, and the septic system/cesspool. Dan Jellis, Town
Engineer, has been made aware of these needs.
Mike also explained the history of the ownership of the CH by the Town to
new residents who were present. Pam Adams suggested we give the Town a
list of all the needs of the CH for consideration when the budget is being
planned.

Annual Events
Fall Pot Luck Supper will be held on Sat., Oct. 17, 2009 @ 5:30 pm at the
CH. For further information, call the McEntees at 846-1070.
Halloween Party on Sat. Oct. 31, 2009, time to be announced by Joe Solmos
Holiday Party on Sat. Dec. 5, 2009 @ 5:30 pm, headed up by Marti Mayne
See Newsletter on Website: www.cousinsandlittlejohnislands.org

Public Announcements
Website being managed by Paul Knoll
Newsletter will be taken over by Marti Mayne
Signage will be discussed at subsequent board meetings

Tinker Property
20 acres owned by the Town – CLIIA helps the Town control the
Bittersweet – follow-up with Bill Hoffman

New Business
Karen McEntee proposed the purchase of new round tables for the CH.
Bill Gregory made a motion to purchase 6 round tables. Motion was passed
by a majority vote, Marti Mayne opposed

Vote on new slate of officers for 2009-10. Jim Kern will remain President,
Paul Knoll , Treasurer, Joan Santora , Secretary. Nominations from the
floor for board members: Amanda Feeley, Amy Solari, Greg Baker, Scott
and Sarah Morton (1). Mike Gentile made a motion to elect these members
to the Board and was seconded by a majority.

Discussion of possibly doing some planting & landscaping at the CH.

Board Meeting

A meeting will be scheduled for new officers and board members by
President Jim Kern, members will be emailed dates.

The meeting was adjourned at 7:00 pm